In Need of Structuring?

Posted on December 27, 2012 by Tanya

Does your desk look like this: 

Messy Desk

And you dream of it looking like this:

Clean Desk

We can get you there – together! Having a clean desk and one that works for you and your style can ensure your ability to maximize your talents and skills. Plus, it reduces your stress and allows you to better manage your time. And who doesn’t need to have more time?

So if junk mail, regular mail, and other papers are taking over your desk and your ability to focus, it is time to do something about it. Learning how to recycle, shred, and file after sorting through all the papers can ease your mind and improve your productivity.

If interested (or you have a friend who should be interested), let me know!




Managing Your Holiday Time

Posted on December 6, 2012 by Tanya

For most of us, the holidays have become a time of insanity, chaos, and stress. We are running from one party to another, one event to another, spending money we don’t have and then worrying about the bills that will arrive in January, decorating, but knowing it will all come down in a matter of weeks and in the middle of all of this, we still have our “regular” lives to attend to.

How do you manage  your time at this most festive time of the year? Here are just a few suggestions that might help get you through to 2013:

1 – Commit only to those things you can comfortably attend or pay for. If you can only go for an hour, then do just that and no more. If you cannot afford to participate in an event, send polite regrets and move on. No one can go to everything and most cannot spend that much money or time anyway. Don’t let others fool you!

2 – Schedule in some time for the events you can and want to attend. Know that your schedule will be a little more harried during these holiday weeks, but they will be over soon enough.

3 – Set a budget or amount you are able to spend this year and let it be what it is. Only you know what you are spending.

Be OK with NOT doing it all. Do what you are comfortable with and enjoy what you do commit to. This is a time to reflect on the past year, be with family and friends, indulge a little, and have some fun!

So, go forth and be happy today with the decisions you make for tomorrow! Ring in 2013 with a vow to yourself to be OK with your decisions – and YOU!

Does a “Miscellaneous” File Work?

Posted on December 3, 2012 by Tanya

Many people will tell you that having a file labeled “Miscellaneous” (or a drawer, envelope, shelf…) for all those odds and ends that don’t really fit in neatly to another file is simply NOT the right thing to do. My answer to this is to have a “Work” file. This is the file I keep with me and has all bits of information and reminders that simply was not ready to be filed or I still needed to act on. I keep in the back of it, a few reminders of more long term needs as well as a one page school calendar, and a working “To Do” list.

This “Work” file allows me to have with me just those parts of other files that I may need to work on in the coming week or so and not carry the complete file with me.

For example, I have a file for the First Forum I coordinate each year at New Bern High School. This file has the previous year’s flyers, agenda, contacts, papers others handed out at the events, and my own notes. There is no need for me to carry this complete file with me. Instead, I have the upcoming objectives on my “To Do” list – for now. As the date comes closer, I may well need to carry the complete file with me. Until then, I will rely on my “To Do” list only.

Another example is my Craven County DSS file. There is no need to carry the previous month’s agenda and reports with me all the time. Should I need to be working on something related to DSS, I simply add it to my “To Do” list.

This process allows me to have in my computer bag at all times, those things that are really my go-to items. I keep this bag with me every day and if I end up in town and having time to work for a little bit, I have the necessary reminders handy in my “To Do” list and other working files for current projects. This prevents me from carrying a dozen full files with me all the time; I have what I need and no more.

So, I do have a “Miscellaneous” file and yet I have tweaked it to work for me. Don’t be afraid to do what works for you and disregard the “professionals” (including me!) in order to find what works for you. If you need a Miscellaneous file, then by all means make one and be sure you use it as you need it to work for you. After all, it is your work, your goals, your needs. These are not your boss’s or mine.

Take control of that clutter and get your ducks in a row!